YP

Event Coordinator Job Purpose

Oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and large business-to-business events.

Event Coordinator Job Duties

• Creating event proposals which fit client requirements and presenting proposals by deadline


• Maintaining a working relationship with vendors and venues


• Planning event aspects, such as venue, seating, dining, and guest list


• Delegating event planning tasks to other staff members where necessary


• Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities


• Coordinating event entertainment, including music, performers, and guest speakers


• Staying under budget while planning event specifications


• Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports


• Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors


• Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events


• Anticipating and planning for different scenarios


• Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities


• Planning multiple events at once