YP

General Description

The CEO Assistant is responsible for supporting the CEO in managing his tasks as needed, most notably appointments, writing emails, phone calls and other communication.  

Office Responsibilities

• Answer and direct phone calls


• Organize and schedule meetings and appointments


• Maintain contact lists


• Produce and distribute correspondence memos, letters, faxes and forms in accordance to CEO instructions


• Assist in the preparation of regularly scheduled reports


• Develop and maintain a filing system


• Book travel arrangements


• Submit and reconcile expense reports


• Provide information by answering questions and requests


• Take Meetings minutes if needed.


• Research and creates presentations


• Generate reports upon request


• Handle multiple projects


• Prepare and monitor invoices


• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques


• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies


• Contribute to the admin team effort by accomplishing related results as needed


• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.


• Organize travel arrangements


• Write letters and emails on behalf of other office staff upon request.


• Book conference calls, rooms, taxis, couriers, hotels etc.